The Catholic University of America

 How to share large files 

 

Google Drive is a cloud storage service that allows you to store your documents, photos, videos, and more online. From Drive, you can also use Google Docs, Google Sheets, and other applications to create and edit various types of files. However, you are still able to share Documents on your Google Drive account with non-Gmail users. Here is how:

**Please note: If you are staff or faculty and you want to share files, Technology Services recommends using your department's Gdrive on the shared google account. This way the files will also be there no matter who in the department leaves the university. For any questions about this, please email us at techsupport@cua.edu

1. To upload a new file to Google Drive you select the button in the upper left hand sign of the page reading NEW. From that drop down menu you select the type of file that you would like to share.

 

 

2. Once the file is uploaded, select the file title from your MY DRIVE list.

 

 

 3. Right click the file so a drop down menu appears.

 

 

 4. Select the SHARE tab from the drop down menu and proceed to the next drop down menu. Select the SHARE tab again.

 

 

 

 5. A box should pop up on your screen with a text box and the words ENTER NAMES OR EMAIL ADDRESSES in gray. Enter the email address of the recipient of the file. You are able to enter more than one recipient in this text box.

 

 6. Once you are done, select the blue SHARE button in the bottom left hand side of the pop up box. Once you click send the file will be sent as a link to your professors email account for them to open up and view or download.

 

7. After pressing send, you may or may not be shown the following confirmation prompt depending on which outgoing email address you are sending to. Simply click Yes to confirm the sharing of the link.